Standard Terms and Conditions as of 1-27-25
Any changes in size, weight, or quantity from the weights and dimensions furnished by the shipper/customer at time of initial quote will result in additional charges including but not limited to permit costs, escort costs, equipment mobilization costs, etc.
Quote includes truck, trailer, driver, standard permitting, and civilian escorts where required.
Quote provided is subject to availability of specialized trailer equipment with sufficient notice given to Carrier of cargo readiness.
Quote is subject to the advanced permit approvals from all applicable governmental agencies required. Permit feasibility may require additional equipment and/or increased routed miles.
Additional equipment and/or routed miles may result in additional charges.
Quote is subject to review of final technical information and final drawings that include center of gravity.
Quote does not include the supply of saddles or supports for cargo and assumes cargo is self-supporting and in a “ready to ship” condition unless otherwise clearly specified in quotation.
Quote does not include double handling of cargo for the convenience of others.
Quote does not include site or route surveys unless specifically defined otherwise. If required route and/or site studies will be performed portal to portal and applicable reimbursement of travel expenses i.e. airfare, car rental, hotel, and per diem will be charged.
Quote does not include any sales or use taxes.
The shipper/consignee is responsible to provide clear and direct access into and out of loading and unloading sites with acceptable ground bearing conditions.
The shipper/consignee is responsible to assist with assembly, disassembly, and stacking of carrier’s over-the-road trailer equipment at no cost to Carrier unless otherwise clearly stated in our quote.
Loading and Unloading is the sole responsibility of shipper and/or consignee unless otherwise clearly stated in our quote.
Quote does not include railroad crossing right-of-way’s, utilities, bucket trucks, traffic control signage, signal and sign remediation, road closures, corner matting, matting in general, removal of any obstructions or other similar services, if required these costs will be added to the quote at actual cost plus 15%.
Quote does not include local, city, or state police escorts, if required these costs will be added to the quote at actual cost plus 15%.
Quote does not include the cost of any engineering, bridges studies, matting of bridges, culverts, special convoys, bonds, or route surveys required by any city, county, state or province or other party unless otherwise specially stated in our quote. If required these costs will be added to the quote at actual cost plus 15%.
Quote is invalid while Frost Laws / Road bans are in effect. Generally, but not limited to a timeframe between February thru May in states or provinces where applicable.
This estimate is contingent on Carrier’s ability to secure permits from all proper governing agencies.
Quote does not include wrapping, tarping, sealing or other attempted protection from natural elements, road spray, or similar hazard.
Carrier will tarp the load when requested under the quote, but the customer must understand that tarping does not guarantee protection from moisture, weather conditions, road spray, or other similar hazards for freight transported on open-bed trailer equipment.
Carrier shall not be responsible for any delays caused by any state, city, county, province, or federal regulatory agency. Such delays will result in additional per day costs to customer. Costs vary based on equipment type.
Carrier shall not be responsible for delays from weather, Acts of God, labor dispute or union facilities or any other causes that are beyond Carrier’s reasonable control. Such delays will result in additional per day costs to customer. Costs vary based on equipment type.
Customer shall be responsible for all blocking/bracing and packaging materials or fabrication costs if needed to properly secure the load so that it may be safely transported.
Shipper shall be solely responsible for preparation and packaging of cargo in such a manner as to ensure the safe transportation of the cargo under the normal rigors of transportation on open bed equipment where appropriate or desirable.
If cargo is crated and if because of crating Carrier may not readily observe the condition of the cargo within the container, Shipper warrants and represents that the cargo may be transported without special precautions by Carrier safely and without damage.
Quote does not include detention charges should they occur.
Dock/port/rail or storage charges are not included and are the responsibility of the shipper/customer.
Customer shall be responsible for providing any documents (on letterhead) required by DOT or other regulatory agency for issuance of special hauling permits.
Pricing does not include charges for administrative cost of paperwork and time associated with Customs Clearance.
At least 30 days’ notice must be provided to Carrier to secure hauling permit approvals.
However, this does not guarantee that approvals can be obtained within a 30-day time frame.
Some states require 8-10 weeks or more for approvals.
The following events are some examples which may cause excessive routing on permits and shall be deemed beyond the control of the Carrier and may increase the charges in the quotation: highway or bridge construction or restrictions, not in progress at the time of quoting; or impassable roadways or damages caused to highways or bridges by flooding, earthquakes, hurricanes or any other national disasters.
Delays caused by permitting, highway patrol scheduling, permit restriction, or state restrictions are subject to same as detention charges outlined below.
Truck order not used: When specialized equipment is ordered but not used, and the equipment has already began preparation to move to the shipper/loading facility, charges shall be incurred from the starting location to the point that the information is received to cancel/or put off said load, back to the starting location or closest re-loading point, whichever is less. Charges shall include all costs for truck/trailer, permits, escorts or any other applicable accessorial costs.
Freight Charges are required to be paid within 30 days of the invoice date. Charges not paid when due shall accrue service fees at the rate of 1.5% per month of the unpaid balance, and reasonable attorney’s fees of 15% of the unpaid balance.
Unless otherwise specified in the quotation, Chapman Hauling’s terms and conditions as outlined above and below supersede any other agreement or contract.